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Assistant to the Director (Internship as of July 2024)
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About FEDORA
FEDORA - The European Circle of Philanthropists of Opera and Ballet is a non-profit organisation that supports creativity and innovation in opera and dance. Through its funding programmes, the FEDORA Prizes Biennale and the Next Stage Grants, FEDORA provides both funding opportunities and capacity-building to its network of 130 opera houses and dance companies all over Europe.
Internationally recognised as the largest opera and dance competition and European Platform for new works in opera and dance, co-funded by the European Commission, FEDORA aims to guarantee the future of these art forms in Europe. Four prizes are awarded to promising teams who collaborate on the creation of new opera and dance co-productions, and on the involvement and education of new and young audiences. In parallel, the Next Stage Grants are attributed to projects that drive innovation through sustainable, inclusive, and digital transformation on, behind, and beyond the stage.
INTERNSHIP MISSIONS
We are looking for a new member to join our international team as Assistant to the Director.
The Trainee reports directly to the Director, but will work closely with all team members to gain insights about the work in a cultural organisation.
The Trainee will provide comprehensive administrative and strategic support to the Director. This role involves managing schedules, coordinating meetings, preparing reports, and facilitating communication within and outside the organisation. The ideal candidate will be the right-hand person to the Director, and should have a profile with strong organisational skills with great attention to detail, the ability to meet deadlines, with high efficiency and proactivity.
Responsibilities include:
Administrative Management
- Manage the Director’s calendar, including scheduling meetings, appointments, and travel arrangements.
- Handle correspondence, draft emails, and manage communications on behalf of the Director.
Meeting Coordination
- Prepare agendas, materials, and presentations for meetings.
- Coordinate logistics for internal and external meetings and events.
Communication and Project Management
- Serve as the primary point of contact between the Director and internal/external stakeholders.
- Monitor project timelines and deliverables, ensuring alignment with organisational goals.
- Collaborate with team members to ensure project success.
Research & Analysis
Conduct research on relevant topics, compile data, and prepare reports to support decision-making.
Office Management
- Oversee office operations, including supplies management and equipment maintenance.
- Ensure a well-organised and efficient work environment.
Event Planning
Manage event logistics, including venue booking, guest coordination, and materials preparation.
PROFILE DESCRIPTION
Education & work experienceWe are seeking a candidate with organisational skills and experience:
- Master’s degree in any field, preferably public administration or cultural management
Previous experience in administration or event management is preferable
- Outstanding organisational, planning and time-management skills
- Outstanding communication skills (verbal and written)
- Strong customer service and public relations skills
- Proactive and independent work style, with good team spirit
- Rigour, attention to detail and willingness to learn
- Working knowledge of Microsoft Office (Word, Powerpoint, Excel)
Language skills
- English (fluent written and spoken)
- French (fluent written and spoken)
- Additional languages are an advantage
CONTRACT DATES
As of July 2024 (6 months, “convention de stage” required) with an interruption in August.HOW TO APPLY
Submit a letter of motivation and CV in English or in French via the form here.APPLICATION DEADLINE
5 July 2024
WORK LOCATIONS
- Palais Garnier, 8 rue Scribe, 75009 Paris, France
- 79 rue du Mont Cenis, 75018 Paris, France
- Remote working
COMPENSATION
Internship wage according to legislation in France + 50% public transport ticket + access to the company cafeteria.CONTACT
For more information, contact:
Eléonore Benedetti, Administration Coordinator
eleonore.benedetti@fedora-circle.com
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©2024 - Fedora
